Terms and conditions photo competition

The submission of photographs to this competition automatically implies that the conditions of this competition have been accepted.
Participants may submit only photographs they have taken themselves. If any photograph submitted infringes copyright, portrait rights or any other rights held by a third party in any way whatsoever, the participant is fully responsible.
Due to the General Data Protection Regulation (GDPR, or 'AVG' in Dutch), if any person is recognisable in a photograph, the participant is responsible for gaining that person’s permission to enter the photograph in the competition and further use.
The competition organisers are entitled to refuse submissions that fail to meet competition conditions. The competition organisers may, but are not obliged to, provide reasons for refusal.
A submission may be refused if, in the opinion of the competition organisers, the photograph contravenes the law, could incite someone to commit an offence, is discriminatory or insulting to any third party or disproportionally infringes the privacy of any third party.
Persons who are involved in organising the competition and/or the jury are not eligible to participate.
Disputes will be settled in accordance with Dutch law.

Photos must be submitted via the NWO NAC registration form The last date for submission is
5 March 2026. Photographs submitted any later will not be accepted; these photographs will be neither judged nor used nor returned.
Photographs must be submitted in the following file format: JPG. The resolution should be 300 dpi. The maximum permitted file size is 5 MB.
Submissions must be accompanied by the following information: description, credits, when and where the photograph was taken.
The competition organisers are not responsible for any loss of quality that may occur upon or after submission.
Each participant may submit a maximum of one photograph.
Photographs may be in black and white or colour.

Entries will be judged based on the following criteria: 1. photographic quality; 2. originality and/or creativity.
The jury may, but is not obliged to, make its verdicts known to the competition organisers, the participants or any other third party.
The jury will read the accompanying information provided by the participant. However, the judging will be based solely on assessing the photographs submitted.
The jury pre-selects five contestants from all photos submitted, which will be displayed at the conference location. From this selection, an overall winner will be selected in a public vote.
The winner will need to be present at NWO NAC during the price-giving ceremony.
Once the winner has been announced publicly, the winner is no longer permitted to withdraw from the competition or to nullify their participation.
The winning photo will be featured in the geo.Brief magazine of the KNGMG, and the winner receives a free registration for the next edition of NWO NAC.
The winner also agrees to the publication of the winning photographs on the website, on posters and on social media of NAC and NWO.
No correspondence will be entered into concerning the outcome of the competition nor the jury’s verdict.

In all cases, participants may submit only photographs they have taken themselves.
In all cases, the participant must own the copyright in the submitted photograph. Participation in the competition involves the transfer of copyright.
The participant guarantees that he or she is the holder of the rights in the photograph(s) he or she has submitted. In the event of liability due to (alleged) infringement of rights held by a third party with regard to the photograph – whether the matter concerns copyright or any other right – the participant indemnifies the competition organisers against this liability.
In all cases, the participant has the right to be named in the credits as the photographer upon each publication of the photograph in whatever media.
Supplementary to the preceding in Article 4, the competition organisers are entitled to publish photographs that have been submitted – including photographs that did not win – after the announcement of the competition results in the context of a competition report or to promote the competition, and any photographs submitted may be published as an example photograph in the product database of the competition organizers. Participants are not entitled to impose any conditions on any such use nor to require remuneration.
Under no circumstances are the competition organisers, the jury, nor any third party permitted to manipulate, combine or otherwise change any photograph submitted by the participant without the participant’s prior written permission, and the context of the competition report provides no exception to this rule.

General conditions of entry

Submissions

Judging and prizes

Copyright and use